Privacy Policy

Status November 2022

Table of contents

1. Name and address of the person responsible
2. Contact details of the data protection officer
3. General information on data processing
4. Rights of the data subject
5. Provision of the website and creation of log files
6. Use of cookies
7. Webshop
8. Payment options
9. Shipping service provider
10. Newsletter
11. Email contact
12. Contact form
13. Application by mail
14. Hosting
15. Company presences in social networks
16. Company presences in career-oriented networks
17. Geotargeting
18. Content Delivery Networks
19. Plugins used

I. Name and address of the person responsible

The person responsible within the meaning of the Basic Data Protection Regulation and other national data protection laws of the Member States as well as other provisions of data protection law is the Data Protection Supervisor:

Senic GmbH

Pfuelstr. 5

10997 Berlin

Germany

+49 151 646 70237

hi@senic.com

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II. Name and address of data protection officer

The data protection officer of the person responsible is:

DataCo GmbH

Dachauer Straße 65

80335 Munich

Germany

+49 89 7400 45840

www.dataguard.de

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III. general information on data processing

Scope of processing of personal data

We process the personal data of our users only to the extent necessary to provide a functioning website as well as our content and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases in which prior consent cannot be obtained for actual reasons and the processing of the data is permitted by statutory provisions.

Legal basis for the processing of personal data

If we obtain the consent of the data subject for the processing of personal data, Art. 6 Para. 1 S. 1 lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.

Art. 6 para. 1 sentence 1 lit. b DSGVO serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This shall also apply to processing operations necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 sentence 1 lit. c DSGVO serves as the legal basis.

In the event that vital interests of the data subject or another natural person necessitate the processing of personal data, Art. 6 para. 1 sentence 1 lit. d DSGVO serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 sentence 1 lit. f DSGVO serves as the legal basis for the processing.

Data erasure and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.

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IV. Rights of the data subject

If personal data is processed by you, you are the data subject within the meaning of the DSGVO and you are entitled to the following rights vis-à-vis the person responsible:

1. Right to information

You can request confirmation from the person responsible as to whether personal data relating to you will be processed by us.

In the event of such processing, you may request the following information from the data controller:

• the purposes for which the personal data are processed;
• the categories of personal data processed;
• the recipients or categories of recipients to whom the personal information about you has been disclosed will still be disclosed;
• the planned duration of the storage of the personal data concerning you or, if it is not possible to provide specific information in this regard, criteria for determining the duration of the storage;
• the existence of a right to rectify or delete personal data concerning you, a right to limit the processing by the controller or a right to object to such processing;
• the existence of a right of appeal to a supervisory authority;
• all available information on the origin of the data, if the personal data are not collected from the data subject;
• the existence of automated decision-making including profiling in accordance with Article 22(1) and (4) DSGVO and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.

You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transfer.

2. Right to rectification

You have the right to have your personal data corrected and/or completed by the data controller if the personal data processed concerning you is inaccurate or incomplete. The person responsible must carry out the correction immediately.

3. Right to limit the processing

Under the following conditions, you may request that the processing of your personal data be restricted:

• if you dispute the accuracy of the personal data concerning you for a period of time which enables the person responsible to verify the accuracy of the personal data;
• the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;
• the data controller no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or
• if you have lodged an objection against the processing pursuant to Art. 21 para. 1 DSGVO and it has not yet been determined whether the justified reasons of the data controller outweigh your reasons.
• Where the processing of personal data concerning you has been restricted, such data may not be processed, with the exception of their storage, without your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or for reasons of an important public interest of the Union or of a Member State.

If the processing restriction has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to cancellation

a) Duty to delete

You may request the data controller to delete the personal data concerning you immediately and the data controller is obliged to delete this data immediately if one of the following reasons applies:

The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 sentence 1 lit. a or Art. 9 para. 2 lit. a DSGVO, and there is no other legal basis for the processing.

You object to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding legitimate reasons for the processing, or you object to the processing pursuant to Art. 21 (2) DSGVO.

The personal data concerning you have been processed unlawfully.

The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.

The personal data relating to you have been collected in relation to information society services offered pursuant to Art. 8 para. 1 DSGVO.

b) Information to third parties

If the person responsible has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 (1) DSGVO, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to deletion does not exist if the processing is necessary.

• on the exercise of freedom of expression and information;
• to fulfil a legal obligation which the processing requires under the law of the Union or of the Member States to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 DSGVO;
• for archival purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to under section a) presumably makes it impossible or seriously impairs the attainment of the objectives of such processing, or
• to assert, exercise or defend legal claims.

5. Right to information

If you have exercised your right to rectify, cancel or limit the processing of your personal data against the controller, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification, cancellation or limitation, unless this proves impossible or involves a disproportionate effort.

They shall have the right vis-à-vis the person responsible to be informed of such recipients.

6. Right to data transferability

You have the right to receive the personal data concerning you that you have provided to the responsible person in a structured, common and machine-readable format. In addition, you have the right to communicate this data to another data controller without being hindered by the controller to whom the personal data was provided, provided that

the processing is based on a consent pursuant to Art. 6 para. 1 sentence 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 sentence 1 lit. b DSGVO and processing is carried out using automated procedures.

In exercising this right, you also have the right to request that the personal data concerning you be transmitted directly by one responsible person to another responsible person, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection

You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data on the basis of Art. 6 Para. 1 S. 1 lit. e or f DSGVO; this also applies to profiling based on these provisions.

The controller will no longer process the personal data relating to you unless he can prove compelling reasons for processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct advertising, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling to the extent that it is connected with such direct advertising.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in relation to the use of Information Society services - notwithstanding Directive 2002/58/EC - by means of automated procedures using technical specifications.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation.

9. Automated decision in individual cases including profiling

You have the right not to be subject to any decision based solely on automated processing, including profiling, that has any legal effect on you or similarly significantly affects you. This shall not apply if the decision

• is necessary for the conclusion or performance of a contract between you and the person responsible,
• is authorised by legislation of the Union or of the Member States to which the person responsible is subject and contains adequate measures to safeguard your rights and freedoms and your legitimate interests, or
• with your explicit consent.

However, these decisions may not be based on special categories of personal data under Art. 9 para. 1 DSGVO, unless Art. 9 para. 2 lit. a or g DSGVO applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

In the cases referred to in (1) and (3), the controller shall take reasonable steps to safeguard the rights and freedoms and your legitimate interests, including at least the right of the controller to obtain the intervention of a person, to present his or her point of view and to contest the decision.

10. Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of presumed infringement, if you consider that the processing of your personal data is in breach of the DSGVO.

The supervisory authority to which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.

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V. Provision of the website and creation of log files

1. description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

• Information about the browser type and version used
• The operating system of the user
• Device type
• Location data
• The IP address of the user
• Date and time of access
• Websites from which the user's system accesses our website
• Websites that are accessed by the user's system via our website

This data is stored in the log files of our system. This data is not stored together with other personal data of the user.

2. purpose of the data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 p. 1 lit. f DSGVO.

3. legal basis for the data processing

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 p. 1 lit. f DSGVO.

4. duration of the storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

In the case of storage of data in log files, this is the case after 30 days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.

5. possibility of objection and removal

The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. The user can object to this. Whether the objection is successful is to be determined within the framework of a balancing of interests.

VI. Use of cookies

1. description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user calls up a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

• Language settings
• Article in shopping cart

We also use cookies on our website that enable an analysis of the user's surfing behaviour.

The following data can be transmitted in this way:

• Search terms entered
• Frequency of page views
• Use of website functions

The user data collected in this way is pseudonymised by technical precautions. Therefore, an assignment of the data to the calling user is no longer possible without the inclusion of additional information. The data is not stored together with other personal data of the users.

2. purpose of the data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognised even after a page change.

We need cookies for the following applications:

• Shopping cart
• Adoption of language settings
• Remembering search terms

The user data collected through technically necessary cookies are not used to create user profiles.

Analysis cookies are used to improve the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimise our offer.

3. legal basis for the data processing

The provisions of the Telecommunications Telemedia Data Protection Act (TTDSG) are relevant for the storage of information in the end user's terminal equipment and/or access to information already stored in the end user's terminal equipment. If the setting and reading of cookies is technically necessary, this is done to ensure the functionality of our website. In this case, the storage of and access to cookies on your terminal equipment is carried out on the basis of § 25 para. 2 no. 2 TTDSG. This storage of and access to the information in your terminal equipment serves to facilitate your use of our website and to be able to offer you our services as you have requested. Some functions of our website also do not work without the use of these cookies and could therefore not be offered. The cookies are generally deleted after the session ends (e.g. logging out or closing the browser) or after the expiry of a specified duration. Information on different storage periods for cookies can be found in the following sections of this data protection declaration.

Insofar as cookies are used that are not technically necessary, this is done on the basis of your express consent, which you can give via the cookie banner. The basis for storing and accessing information in this case is § 25 para. 1 TTDSG in conjunction with. Art. 6 para. 1 lit. a), Art. 7 DSGVO. You can revoke your consent at any time with effect for the future or subsequently grant it again by configuring your settings for cookies accordingly. Alternatively, you can prevent the storage of cookies by making the appropriate settings in your browser software. Please note that the browser settings you make only affect the browser you are using. If personal data is processed following the storage of and access to the information on your terminal equipment, the provisions of the GDPR are relevant. Information on this can be found in the following sections of this privacy policy.

4. duration of storage, possibility of objection and elimination

The user has the possibility to revoke his consent to the processing of personal data at any time.

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.

The transmission of Flash cookies cannot be prevented via the settings of the browser, but by changing the settings of the Flash Player.

If you use a Safari browser from version 12.1, cookies are automatically deleted after seven days. This also applies to opt-out cookies, which are set to prevent tracking measures.

 

VII. Webshop

We offer a webshop on our website. For this purpose, we use the Software as a Service (SaaS) rental shop system of a service provider commissioned by us.

The name of our rental shop system and the name and address of the service provider are:

Shopify of the provider Shopify International Limited, 1-2 Haddington Road, D04 XN32, Dublin , Ireland (hereinafter referred to as Shopify).

You can find more information in the privacy policy of the provider:
https://www.shopify.de/legal/datenschutz

The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is:

• Browser type and version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Date and time of the server request
• IP address

This data is not merged with other data sources. The collection of this data is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website - for this purpose, the server log files must be collected.

We have concluded an order processing contract with the relevant service provider, in which we oblige the relevant service provider to protect user data and not to disclose it to third parties.

The server of the webshop is located in Canada. There is an adequacy decision of the European Commission for the transfer of your personal data to Canada. 

 

VIII. Payment Options

1. description and scope of data processing

We offer our customers various payment options for processing their orders. For this purpose, we forward customers to the platform of the corresponding payment service provider depending on the payment option. After completion of the payment process, we receive the customers' payment data from the payment service providers or our house bank and process them in our systems for the purposes of invoicing and accounting.

Payment by GiroPay

It is possible to process the payment transaction with the payment service provider GiroPay.

Based on online banking with PIN and TAN, GiroPay enables payment by online transfer. All you need to pay with GiroPay is an online banking current account at a participating bank or savings bank. After successful payment, the merchant receives a payment guarantee from the buyer's bank and can thus send you goods or services.

When paying via GiroPay, your payment data will be transmitted to GiroPay GmbH, An der Welle 4, 60322 Frankfurt/Main, as part of the payment processing.

In principle, GiroPay GmbH does not process any transaction data of the users. Transaction data is data that is required to carry out the payment initiated by the user.

When users of the GiroPay services initiate a payment, GiroPay GmbH does not collect any transaction data in connection with this payment. In particular, GiroPay GmbH does not collect information on whether the user has initiated a payment, nor on the amount and the purpose of this payment. This information is generally only collected and further processed by the user's account-holding institution. The user's account-holding institution is the data controller in the sense of the GDPR with regard to data processing in the context of the payment transaction.

Only in individual cases and only at the request of the user does GiroPay GmbH collect transaction data to process queries about a payment made by the user (payment research) or in the event of user queries about technical problems.

For more information on GiroPay's privacy policy, please click here:
https://www.GiroPay.de/rechtliches/datenschutzerklaerung/

Payment via Klarna

It is possible to process the payment transaction with the payment service provider Klarna.

Klarna is a payment service provider that enables purchase on account or payment by instalments.

The European operating company of Klarna is Klarna Bank AB (publ), Sveavägen 46, 111 34 Stockholm, Sweden.

If you select "purchase on account" or "purchase by instalment" as a payment option during the transaction via Klarna, your personal data will be automatically transmitted to Klarna. The personal data transmitted to Klarna is in particular the following

• First name
• Last name
• Address
• Date of birth
• Gender
• Email address
• IP address
• Telephone/mobile phone number
• Bank details
• Credit card number incl. expiry date and CVC code
• Number of articles
• Article number
• Data on goods and/or services
• Transaction amount and tax levies

The purpose of the transmission of the data is in particular identity verification, payment administration and fraud prevention. The personal data exchanged between Klarna and us may be transmitted by Klarna to credit agencies.

This transfer is for the purpose of checking identity and creditworthiness. Klarna may also pass on personal data to affiliated companies (Klarna Group) and service providers or subcontractors, insofar as this is necessary to fulfil contractual obligations or the data is to be processed on behalf.

Further information on the processing of your data by Klarna can be found in Klarna's privacy policy at:
https://pay.amazon.com/de/help/201751600
https://www.klarna.com/de/datenschutz/ can be accessed.

Payment by credit card

It is possible to complete the payment process by credit card.

If you have selected payment by credit card, payment data will be passed on to payment service providers for payment processing. All payment service providers comply with the specifications of the "Payment Card Industry (PCI) Data Security Standards" and have been certified by an independent PCI Qualified Security Assessor.

Within the framework of payment by credit card, the following data are regularly transmitted:

• Purchase amount
• Date and time of purchase
• First name and surname
• Address
• Email address
• Credit card number
• Period of validity of the credit card
• Security code (CVC)
• IP address
• Telephone number / mobile phone number

Payment data is passed on to the following payment service providers:

• Stripe Inc, 510 Townsend Street San Francisco, CA 94103, USA
• Shopify Pay
• Google Pay

You can find more information on the data protection guidelines as well as revocation and removal options vis-à-vis the payment service providers here:

Stripe: https://stripe.com/de/privacy 

Shopify Pay: https://www.shopify.de/legal/datenschutz 

Google Pay: https://payments.google.com/payments/apis-secure/get_legal_document?ldo=0&ldt=privacynotice 

Payment via PayPal

It is possible to process the payment transaction with the payment service provider PayPal. In addition to a direct payment method, PayPal also offers purchase on account, direct debit, credit card and payment by instalment.

The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg.

If you choose PayPal as your payment method, your data required for the payment process will automatically be transmitted to PayPal.

This involved the following data in particular:

• Name
• Address
• Email address
• Telephone / mobile phone number
• IP address
• Bank details
• Card number
• Validity date and CVC code
• Number of articles
• Article number
• Data on goods and services
• Transaction amount and tax levies
• Information on previous purchasing behaviour

The data transmitted to PayPal may be transferred by PayPal to credit agencies. This transmission is for the purpose of checking identity and creditworthiness.

PayPal may also share your data with third parties to the extent necessary to fulfil its contractual obligations or to process the data on its behalf. When transferring your personal data within companies affiliated with PayPal, the Binding Corporate Rules approved by the relevant supervisory authorities apply. You can find them here:
https://www.paypal.com/de/webapps/mpp/ua/bcr
Other data transfers may be based on contractual protections. For more information, please contact PayPal.

All PayPal transactions are subject to PayPal's privacy policy. You can find this at:
https://www.paypal.com/de/webapps/mpp/ua/privacy-full/.

Payment by instant bank transfer

There is the possibility of payment by Sofortüberweisung. In this case, the data will be collected by Sofort GmbH, Theresienhöhe 12, 80339 Munich.

The data controller does not collect or store the data itself.

By issuing an instant bank transfer, you instruct Sofort GmbH to carry out automated checks,

whether your account covers the amount to be transferred (account coverage check), and any instant transfers made from your account in the last 30 days have been successfully completed,

and, after positive verification, to transmit the transfer order approved by you to your bank in electronic form and to inform us, as the payee selected by you (online provider), about the successful setting of the transfer.

For this purpose, Sofort GmbH requires the IBAN as well as PIN and TAN of your online banking account. During the ordering process you will be automatically redirected to the secure payment form of Sofort GmbH.

Immediately afterwards, you will receive confirmation of the transaction. We will then receive the transfer credit directly.

Anyone who has an activated online banking account with PIN/TAN procedure can use Sofortüberweisung as a payment method.

Please note that a few banks do not yet support payment by Sofortüberweisung.

You can find more information on this via the following link:
https://www.klarna.com/sofort/.

For more information on the stored data, please visit https://www.klarna.com/sofort/#cq-0.

Payment in advance

If you have chosen payment in advance, we will not process any data other than the data transmitted by your bank. This data will only be used to check the receipt of payment.

2. purpose of the data processing

The transmission of payment data to payment service providers serves to process the payment, e.g. when you purchase a product and/or use a service.

3. legal basis for the data processing

The legal basis for the data processing is Art. 6 para. 1 p. 1 lit. b DSGVO, as the processing of the data is necessary for the execution of the concluded purchase contract.

4. duration of the storage

All payment data as well as data on possible chargebacks will only be stored for as long as they are needed for payment processing and possible processing of chargebacks and debt collection as well as for combating misuse.

Furthermore, payment data may be stored beyond this if and as long as this is necessary to comply with statutory retention periods or to prosecute a specific case of misuse.

Your personal data will be deleted upon expiry of the statutory retention obligations, i.e. after 10 years at the latest.

5. possibility of objection and removal

You can object to the processing of your payment data at any time by notifying the responsible person or the payment service provider used. However, the payment service provider used may still be entitled to process your payment data if and as long as this is necessary for the contractual processing of payments.

 

IX. Shipping service provider

1. description and scope of data processing

If you order products or services on our website for which a shipping service provider is used for delivery, you will receive your order and shipping confirmation via your email address as well as, depending on the respective shipping service provider, the notification that your shipment has arrived and/or the notification for the package announcement as well as possible delivery options.

The data will be transmitted to the following service providers:

• DHL Paket GmbH, Sträßchensweg 10, 53113 Bonn, Germany
• ISN GmbH

The data transmitted are regularly:

• Name
• Address
• Email address

2. purpose of the data processing

The purpose of processing the personal data is to enable shipping service providers to inform recipients about the progress of the shipment by email and thus increase the likelihood of a successful delivery.

3. legal basis for the data processing

The legal basis for the transmission of the email address to the respective shipping service provider as well as its use is consent pursuant to Art. 6 para. 1 lit. a DSGVO.

The legal basis for the transmission of your address data (first name, last name, address) to the respective shipping service provider is Art. 6 para. 1 p. 1 lit. b DSGVO, as the processing of the data is necessary for the processing of the concluded purchase contract. 

4. duration of the storage

The transmitted data will be deleted by the respective shipping service provider when the package could be delivered.

5. possibility of objection and removal

The notification service by the dispatch service provider can be cancelled by the user concerned at any time. For this purpose, a corresponding opt-out link is included in every email.

 

X. Newsletter

1. description and scope of data processing

It is possible to subscribe to a free newsletter. When registering for the newsletter, the following data is transmitted to us from the input mask:

• Email address

For the processing of the data, your consent is obtained during the registration process and reference is made to this privacy policy.

If you purchase goods or services on our website and enter your email address, this may subsequently be used by us to send you a newsletter. In such a case, only direct advertising for our own similar goods or services will be sent via the newsletter.

No data is passed on to third parties in connection with the data processing for sending newsletters. The data is used exclusively for sending the newsletter.

2. purpose of the data processing

The collection of the user's email address is used to deliver the newsletter.

The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used.

3. legal basis for the data processing

The legal basis for the processing of data after registration for the newsletter by the user is Art. 6 para. 1 p. 1 lit. a DSGVO if the user has given his consent.

4. duration of the storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user's email address is therefore stored for as long as the subscription to the newsletter is active.

The other personal data collected during the registration process is usually deleted after a period of 30 days.

5. possibility of objection and removal

The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose, a corresponding link can be found in each newsletter.

This also enables revocation of consent to the storage of personal data collected during the registration process.

 

XI. Email Contact

1. description and scope of data processing

On our website, it is possible to contact us via the email address provided. In this case, the user's personal data transmitted with the email will be stored.

The data is used exclusively for processing the conversation.

2. purpose of the data processing

In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.

3. legal basis for the data processing

The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f DSGVO. Our legitimate interest is to optimally answer your enquiry that you send by email. If the email contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.

4. duration of the storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of 30 days at the latest.

5. possibility of objection and removal

If the user contacts us by email, he or she can object to the storage of his or her personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

 

XII. Contact form

1. description and scope of data processing

Our website contains a contact form that can be used for electronic contact. If a user uses this option, the data entered in the input mask is transmitted to us and stored.

The following data is stored at the time the message is sent:

• Email address
• Name
• First name
• IP address of the calling computer
• Date and time of registration
• Other data transmitted by the user as a message

Alternatively, it is possible to contact us via the email address provided. In this case, the user's personal data transmitted with the email will be stored.

The data is used exclusively for processing the conversation.

2. purpose of the data processing

The processing of the personal data from the input mask serves us solely to process the contact. In the case of contact via the contact form, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

3. legal basis for the data processing

The legal basis for processing the data transmitted in the course of sending the contact form is Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest is to optimally answer your enquiry that you send to us via the contact form. If the purpose of contacting you via the contact form is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) sentence 1 lit. b DSGVO.

4. duration of the storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of 30 days at the latest.

5. possibility of objection and removal

If the user contacts us via the contact form, he or she can object to the storage of his or her personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

Application by email

1. scope of the processing of personal data

You can send us your application by email. We will collect your email address and the data you provide in the email:

• Salutation
• First name
• Name
• Email address
• Curriculum vitae
• Voluntary information of the applicant

2. purpose of the data processing

The processing of personal data from your application email is solely for the purpose of processing your application.

3. legal basis for the data processing

The legal basis for the processing of your data is the initiation of a contract at the request of the data subject, Art. 6 para. 1 p. 1 lit. b Alt. 1 DSGVO and § 26 para. 1 p. 1 BDSG.

4. duration of the storage

After completion of the application process, the data will be stored for up to six months. Your data will be deleted after six months at the latest. In the event of a legal obligation, the data will be stored within the framework of the applicable provisions.

5. possibility of opposition

The applicant has the possibility to object to the processing of personal data at any time. In such a case, the application can no longer be considered.

All personal data stored in the course of electronic applications will be deleted in this case.

Hosting

The website is hosted on servers of a service provider commissioned by us.

Our service provider is:

Shopify

The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is:

• Browser type and version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Date and time of the server request
• IP address

This data is not merged with other data sources. The collection of this data is based on Art. 6 para. 1 lit. f DSGVO. Our legitimate interest for processing this data is to present our website without errors and to optimise its functions.

We have concluded an order processing contract with the relevant service provider, in which we oblige the relevant service provider to protect user data and not to disclose it to third parties.

The website server is located in Canada. The transfer of your personal data to Canada is subject to an adequacy decision by the European Commission. 

 

XV. Company presences in social networks

Instagram:

Instagram, Part of Meta Platforms Ireland Limited, 4 Grand Canal Square Grand Canal Harbour, Dublin 2 Ireland

On our company page, we provide information and offer Instagram users the opportunity to communicate. If you carry out an action on our Instagram company page (e.g. comments, posts, likes, etc.), it may be that you make personal data (e.g. clear name or photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by Instagram, the company jointly responsible for the Senic GmbH corporate presence, we cannot provide any binding information on the purpose and scope of the processing of your data.

Our corporate presence in social networks is used for communication and information exchange with (potential) customers. In particular, we use the corporate presence for:

• Exhibiting and selling products

In this context, publications about the company's appearance may contain the following contents:

• Information about products
• Raffles
• Advertising
• Customer contact

Every user is free to publish personal data through activities.

Insofar as we process your personal data in order to evaluate your online behaviour, offer you competitions or conduct lead campaigns, this is done on the basis of your express declaration of consent, Art. 6 para. 1 p. 1 lit. a, Art. 7 DSGVO. The legal basis for processing personal data for the purpose of communicating with customers and interested parties is Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest here is to answer your enquiry in the best possible way or to be able to provide the requested information. If the aim of contacting you is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) lit. b DSGVO.

The data generated by the company website is not stored in our own systems.

You can object at any time to the processing of your personal data that we collect in the course of your use of our Instagram corporate presence and assert your data subject rights as set out in IV. of this data protection declaration. To do so, send us an informal email to hi@senic.com. You can find more information about the processing of your personal data by Instagram and the corresponding objection options here:

Instagram: https://help.instagram.com/519522125107875

Twitter:

Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, Ireland

To ensure appropriate safeguards for the protection of the transfer and processing of personal data outside the EU, so-called standard data protection clauses (Art. 46 para. 2 p. 1 lit. c DSGVO) have been concluded with Twitter.

On our company website, we provide information and offer Twitter users the opportunity to communicate. If you carry out an action on our Twitter company website (e.g. comments, posts, likes, etc.), it may be that you make personal data (e.g. clear name or photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by Twitter, the company jointly responsible for the Senic GmbH corporate presence, we cannot provide any binding information on the purpose and scope of the processing of your data.

Our corporate presence in social networks is used for communication and information exchange with (potential) customers. In particular, we use the corporate presence for:

• Exhibiting and selling products

In this context, publications about the company's appearance may contain the following contents:

• Information about products
• Raffles
• Advertising
• Customer contact

Every user is free to publish personal data through activities.

Insofar as we process your personal data in order to evaluate your online behaviour, offer you competitions or conduct lead campaigns, this is done on the basis of your express declaration of consent, Art. 6 para. 1 p. 1 lit. a, Art. 7 DSGVO. The legal basis for processing personal data for the purpose of communicating with customers and interested parties is Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest here is to answer your enquiry in the best possible way or to be able to provide the requested information. If the aim of contacting you is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) lit. b DSGVO.

The data generated by the company website is not stored in our own systems.

For the processing of your personal data in third countries, we have provided appropriate safeguards in the form of standard data protection clauses pursuant to Art. 46 (2) lit. c DSGVO. We have concluded these standard data protection clauses with the above-mentioned social network providers. A copy of the standard data protection clauses can be requested from us.

You can object at any time to the processing of your personal data that we collect in the course of your use of our Twitter corporate presence and assert your data subject rights as stated under IV. of this data protection declaration. To do so, send us an informal email to hi@senic.com. \n You can find more information about the processing of your personal data by Twitter and the corresponding objection options here:

Twitter: https://twitter.com/de/privacy

YouTube:

YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, United States

To ensure appropriate guarantees for the protection of the transfer and processing of personal data outside the EU, so-called standard contractual clauses (Art. 46 para. 2 p. 1 lit. c DSGVO) have been concluded with Google.

On our company page, we provide information and offer YouTube users the opportunity to communicate. If you carry out an action on our YouTube corporate site (e.g. comments, posts, likes, etc.), it may be that you make personal data (e.g. real name or photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by YouTube, the company jointly responsible for the Senic GmbH corporate presence, we cannot provide any binding information on the purpose and scope of the processing of your data.

Our corporate presence in social networks is used for communication and information exchange with (potential) customers. In particular, we use the corporate presence for:

• Exhibiting and selling products

In this context, publications about the company's appearance may contain the following contents:

• Information about products
• Raffles
• Advertising
• Customer contact

Every user is free to publish personal data through activities.

Insofar as we process your personal data in order to evaluate your online behaviour, offer you competitions or conduct lead campaigns, this is done on the basis of your express declaration of consent, Art. 6 para. 1 p. 1 lit. a, Art. 7 DSGVO. The legal basis for processing personal data for the purpose of communicating with customers and interested parties is Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest here is to answer your enquiry in the best possible way or to be able to provide the requested information. If the aim of contacting you is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) lit. b DSGVO.

The data generated by the company website is not stored in our own systems.

For the processing of your personal data in third countries, we have provided appropriate safeguards in the form of standard data protection clauses pursuant to Art. 46 (2) lit. c DSGVO. We have concluded these standard data protection clauses with the above-mentioned social network providers. A copy of the standard data protection clauses can be requested from us.

You can object at any time to the processing of your personal data that we collect in the course of your use of our YouTube corporate presence and assert your data subject rights as stated under IV. of this data protection declaration. To do so, send us an informal email to hi@senic.com. You can find more information about the processing of your personal data by YouTube and the corresponding objection options here:

YouTube: https://policies.google.com/privacy?gl=DE&hl=de 

XVI. company appearances in professionally oriented networks

1. scope of data processing

We use the possibility of company presences on professional networks. We maintain a company presence on the following professional networks:

LinkedIn:

LinkedIn, Unlimited Company Wilton Place, Dublin 2, Ireland

To ensure appropriate guarantees for the protection of the transfer and processing of personal data outside the EU, so-called standard contractual clauses (Art. 46 para. 2 p. 1 lit. c DSGVO) have been concluded with LinkedIn. A copy of the standard contractual clauses can be requested from us.

On our site, we provide information and offer users the opportunity to communicate.

The company website is used for applications, information/PR and active sourcing.

We do not have any information on the processing of your personal data by the companies jointly responsible for the corporate presence. You can find more information on this in the privacy policy of:

LinkedIn:

https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

If you carry out an action on our company website (e.g. comments, posts, likes, etc.), you may make personal data (e.g. clear name or photo of your user profile) public.

2. legal basis for the data processing

The legal basis for the processing of personal data for the purpose of communicating with customers and interested parties is Art. 6 (1) sentence 1 lit. f DSGVO. Our legitimate interest here is to answer your enquiry in the best possible way or to be able to provide the requested information. If the aim of contacting you is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) lit. b DSGVO.

3. purpose of the data processing

Our company website serves to inform users about our services. In doing so, every user is free to publish personal data through activities.

4. duration of the storage

We store your activities and personal data published via our corporate website until you object to the processing. In addition, we comply with the statutory retention periods.

5. possibility of objection and removal

You can object at any time to the processing of your personal data that we collect in the course of your use of our company website and assert your data subject rights as stated under IV. of this data protection declaration. To do so, send us an informal email to the email address stated in this data protection declaration.

You can find more information on objection and removal options here:

LinkedIn:

https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

XIX Plugins used

We use plugins for various purposes. 

When using some services, personal data may be transferred to servers in the USA. The legal basis for this transfer is consent according to Art. 6 para. 1 p. 1 lit. a DSGVO. The United States of America does not provide an adequate level of data protection based on a decision of the European Union. The main risk of the transfer lies in the obligation of the plug-in providers to make user data accessible to American authorities under certain circumstances. An order processing agreement with standard contractual clauses is currently in place with all providers in order to make the third-country transfer as data protection-friendly and secure as possible. We are currently striving to adapt to the ECJ ruling of 16.07.2020 (Schrems II, ref. C-311/18) including additional security measures.

Use of MailChimp

1. Scope of the processing of personal data

We use the service provider MailChimp of The Rocket Science Group, LLC, 512 Means Street, Suite 404, Atlanta, GA 30318, USA (hereinafter: MailChimp) to send our newsletter. MailChimp is an email marketing provider and enables us to communicate directly with potential customers via email newsletters. When you register for the newsletter, the data you enter when registering for the newsletter is transferred to MailChimp and stored there. As a result, further personal data can be stored and evaluated, especially the user's activity (in particular, which pages have been visited and which elements have been clicked on) and device and browser information (in particular, the IP address and the operating system).
For this purpose, your data will also be stored by MailChimp. Your data will not be passed on to third parties for the purpose of receiving the newsletter, nor will MailChimp obtain the right to pass on your data. After registration, MailChimp will send you an email to confirm your registration. Furthermore, MailChimp offers various analysis options on how the newsletters sent are opened and used, e.g. to how many users an email was sent, whether emails were rejected and whether users unsubscribed from the list after receiving an email.
more information on the processing of data by MailChimp, please click here:
https://MailChimp.com/legal/privacy/

2 Purpose of data processing

The personal data collected in the context of a registration for the newsletter are used exclusively for sending our newsletter, possibly for invitations to events and, if you are already our customer, for our customer mail. Furthermore, subscribers to the newsletter could be informed by email if this is necessary for the operation of the newsletter service or a related registration, as could be the case in the event of changes to the newsletter offer or changes in the technical circumstances.

3. legal basis for the processing of personal data The
   
   legal basis for the processing of the user's personal data is, in principle, the user's consent in accordance with Art. 6 para. 1 sentence 1 lit. a DSGVO.
4. duration of storage
   
   Your personal information will be stored for as long as necessary to fulfil the purposes described in this privacy policy or as required by law. In addition, you can contact MailChimp and request deletion of your data.
5. revocation and removal options
   
   You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
   You can revoke your consent to the storage of data and its use for sending the newsletter by MailChimp at any time. You can exercise your revocation at any time by sending an email to MailChimp or by clicking on the link provided in each newsletter.
   You can find further information on the possibilities of objection and removal vis-à-vis MailChimp at:
   https://MailChimp.com/legal/privacy/